Australia’s largest First Nations consulting business Yamagigu is using an AI-powered system that automates proposals and document generation to scale impact across hundreds of communities.

The tool helps Yamagigu build on rich organisational knowledge, while bringing proposal drafting time down from a couple of days to about two hours.

Previously known as PwC Indigenous Consulting, Yamagigu is majority owned, managed and staffed by First Nations People. Founded in 2013, the firm possesses over a decade of hard-won knowledge. Yet, drafting proposals had never been more complex.

Proposal writing leaned heavily on scattered knowledge and the expertise of senior staff, causing quality and speed to clash. In absence of expertise, reusing existing material became harder than starting fresh.

Yamagigu approached the ARM Hub AI Adopt Centre with a simple but ambitious goal: utilise AI to turn a library of First Nations Knowledge into a living, searchable system to help scale the impact across hundreds of communities.

The project began with a simple north star: “zero waste knowledge organisation”. Every citation, every CV and every past proposal should be findable and reusable.

Delivered across two phases, the AI tool reads each tender, infers the client’s ask and automatically matches those needs to the most relevant case studies, CVs and past proposals. Thereafter, it delivers a clear, evidence-based proposal anchored to the client’s own language, skipping generic content and picking what’s useful from the library.

Yamagigu has made a complete transition to their new system and retired their old process. Staff across the organisation are now equipped to deliver strong drafts in about two hours. ARM Hub’s AI Adopt Centre has helped Yamagigu leverage AI for faster turnaround, consistent output and a single source of truth that grows richer with every bid.